Process forms automatically with AI-powered data extractionSwiftask turns your incoming forms into structured data. No more manual entry: your information is extracted and ready to use.Result:Eliminate entry errors and accelerate your business processes by automating document reading and integration.Manual form processing slows down your growthManually processing forms (PDFs, scans, web forms) is a major bottleneck. Between reading, transcribing, and verifying, your teams lose precious time on low-value tasks.Main negative impacts:Costly input errors: Manual transcription inevitably leads to typos, missing data, or format errors that impact your databases.Excessive processing delays: Accumulating paper or digital forms creates a queue that blocks the responsiveness of your customer service, HR, or finance teams.High operational costs: Mobilizing human resources to copy data is an unnecessary expense that AI can now automate completely.Swiftask deploys AI agents capable of reading, understanding, and extracting key information from your forms instantly, injecting it directly into your business tools.BEFORE / AFTERWhat changes with SwiftaskWithout SwiftaskA customer sends a PDF form. A team member opens it, reads the information, copies it manually into a CRM or spreadsheet, and verifies compliance. The process takes hours, with a constant risk of human error.With Swiftask + AI ExtractionThe form is received. The Swiftask AI agent analyzes it, extracts structured data (name, amount, date, etc.), validates it, and automatically syncs it to your tools. Everything is ready in seconds.Try for freeDeploy your extraction solution in 4 stepsSTEP 1 : Define the fields to extractIn Swiftask, configure the specific entities the AI must identify in your forms (e.g., invoice numbers, dates, names).STEP 2 : Connect your document sourcesLink Swiftask to your email inboxes, cloud folders, or form APIs to automate the receipt of new documents.STEP 3 : Configure validation rulesSet up automatic checks to verify the consistency of extracted data before injecting it.STEP 4 : Automate final transferThe agent sends the extracted data to your CRM, ERP, or management tool via our native connectors.Try for freeIntelligent capabilities of our agentsOur AI agents use Natural Language Processing (NLP) to understand context, even on unstructured or handwritten forms.Target connector: The agent performs the right actions in automatic data extraction based on event context.Automated actions: Multi-format data extraction (PDF, JPEG, PNG, web forms). Complex document analysis. Automatic validation based on your business rules. Direct integration with your databases.Native governance: The AI learns over time to improve its accuracy on your specific types of forms.Each action is contextualized and executed automatically at the right time.Each Swiftask agent uses a dedicated identity (e.g. agent-automatic-data-extraction@swiftask.ai ). You keep full visibility on every action and every sent message.Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.Try for freeWhy automate your data entry1. Maximum accuracyReduce the error rate to near zero thanks to consistent, fatigue-free automated reading.2. Massive productivity gainFree your teams from repetitive tasks so they can focus on analysis and decision-making.3. Instant processingYour data is available in your systems as soon as the form is received.4. Unlimited scalabilityWhether it's 10 or 10,000 forms, Swiftask processes everything with the same efficiency.5. Enhanced complianceEvery extraction is logged, ensuring better management of your sensitive data.Try for freeData security and privacySwiftask applies enterprise-grade security standards for your automatic data extraction automations.End-to-end encryption: All your extracted data is protected by standard encryption protocols.Secure hosting: Your documents and data are processed in an environment compliant with GDPR standards.Fine-grained access control: Precisely control who has access to the extraction results within your organization.Auditability: Maintain a historical record of every processed document for your compliance audits.To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.Try for freeRESULTSImpact on your operational efficiencyMetricBeforeAfterProcessing timeSeveral minutes per docUnder 5 secondsError rate5% to 10% (human)Less than 0.1% (AI)Processing costHigh (manual labor)Reduced by up to 80%Data availabilityDelayed (end of day)Real-timeTry for freeTake action with automatic data extractionEliminate entry errors and accelerate your business processes by automating document reading and integration.Book a demo7-day free trialAnalyze reports instantly with automatic data extractionNext use case