Sort and extract transactional email data with AISwiftask automates the processing of your incoming emails. Stop wasting time manually entering data from order confirmations or invoices.Result:Increase accuracy and free your team from repetitive data entry tasks today.Manual email entry is killing your productivityProcessing transactional emails—invoices, payment confirmations, logistics alerts—is a major source of operational inefficiency. Manually copying this information into your management tools is slow and error-prone.Main negative impacts:High risk of human error: Repetitive manual entry inevitably leads to typos, impacting the quality of your data and your financial processes.Operational bottlenecks: The volume of transactional emails often exceeds human processing capacity, slowing down order fulfillment and customer satisfaction.Unstructured and siloed data: Information contained in emails remains siloed, making global analysis and reporting complex and fragmented.The Swiftask AI agent analyzes, sorts, and automatically extracts key data from your emails. It injects this structured information directly into your CRM or ERP, ensuring reliable data available in real time.BEFORE / AFTERWhat changes with SwiftaskTraditional manual processingAn employee receives an order notification via email. They open the message, identify the fields (number, amount, client), and manually copy them into the management software. The process is slow, repetitive, and frustrating.With Swiftask + Data ExtractionUpon receipt of the email, the AI agent scans the content, extracts the structured data, and pushes it automatically into your database. No human intervention is required; data is immediately ready for processing.Try AI extractionSetting up your extraction pipelineSTEP 1 : Define extraction parametersConfigure the Swiftask agent to identify targeted transactional email types. Define specific fields to extract (e.g., Order ID, date, total).STEP 2 : Connect to your email sourcesConnect Swiftask to your inbox or configure automatic forwarding of emails to the agent.STEP 3 : Map to your target toolsConnect Swiftask to your ERP, CRM, or database to define where extracted data should be sent.STEP 4 : Validate and automateActivate the workflow. The AI processes every new incoming email instantly without any manual intervention.Try AI extractionIntelligent processing capabilitiesThe AI agent understands the semantic context of each email to isolate relevant data, even if the message format varies by sender.Target connector: The agent performs the right actions in automatic data extraction based on event context.Automated actions: Automatic extraction of structured data. Intelligent sorting and classification by transaction type. API integration with your business systems. Triggering alerts for missing or suspicious data.Native governance: Swiftask provides full transparency on extracted data via a comprehensive activity log for every transaction.Each action is contextualized and executed automatically at the right time.Each Swiftask agent uses a dedicated identity (e.g. agent-automatic-data-extraction@swiftask.ai ). You keep full visibility on every action and every sent message.Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.Try AI extractionStrategic benefits for your company1. Guaranteed data accuracyAutomation eliminates human entry errors, ensuring perfect integrity of your databases.2. Operational time savingsDrastically reduce email processing time, allowing your team to focus on high-value tasks.3. Real-time updatesYour systems are fed instantly after email receipt, accelerating your decision-making cycles.4. Unlimited scalabilityThe AI agent easily handles growing email volumes without needing additional staff.5. Simplified compliance and auditEvery extraction is tracked and archived, facilitating compliance and internal audits.Try AI extractionSecurity and data protectionSwiftask applies enterprise-grade security standards for your automatic data extraction automations.Data encryption: All extracted data is encrypted in transit and at rest, ensuring confidentiality.Granular access control: Define strict permissions on who can configure or view extracted data in Swiftask.GDPR compliance: Swiftask adheres to the strictest security standards for managing personal data contained in your emails.Environment isolation: Each processing instance is isolated, ensuring no data leaks between different processes.To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.Try AI extractionRESULTSImpact on your key metricsMetricBeforeAfterProcessing time per email3 to 5 minutes (manual)Under 5 seconds (AI)Entry error rate5% to 10% (human)Near 0% (automated)Processing volumeLimited by headcountUnlimited by AIData availabilityDelayed (batch processing)Instant (real-time)Try AI extractionTake action with automatic data extractionIncrease accuracy and free your team from repetitive data entry tasks today.Book a demo7-day free trialAutomate data extraction for your ordersNext use case