Extract invoice data automatically with AISwiftask automates reading and extracting information from your invoices. Say goodbye to manual entry: your data is ready to be integrated into your tools.Result:Save valuable time and eliminate entry errors with intelligent automation.Manual invoice entry slows down your productivityInvoice management is often a bottleneck. Between receiving, reading, entering into accounting software, and filing, the time spent is massive. Human errors, which are inevitable, cost a lot in time and corrections.Main negative impacts:Frequent entry errors: Manual entry leads to typos on amounts, dates, or references, impacting the quality of your accounting.High operational costs: Mobilizing human resources for repetitive data entry tasks is a waste of value for your company.Long processing delays: The accumulation of invoices delays your accounting closings and hurts real-time financial visibility.Swiftask uses AI to automatically extract data from your invoices (amount, supplier, date, VAT). You validate, and the data is exported directly to your applications.BEFORE / AFTERWhat changes with SwiftaskManual processingAn employee receives an invoice, opens it, reads the info, copies it line by line into software, checks calculations. For high volumes, the process becomes unmanageable.Swiftask intelligent extractionThe invoice is uploaded or received. The Swiftask AI agent analyzes it, extracts relevant fields, and pre-fills them in your system. You only perform a quick check.Try for freeAutomate your invoices in 4 simple stepsSTEP 1 : Define your templatesConfigure the Swiftask agent to identify essential fields on your different types of invoices.STEP 2 : Connect your sourcesLink Swiftask to your emails, cloud folders, or management tools to automate document retrieval.STEP 3 : Automatic extractionThe AI analyzes the document, recognizes the data, and structures it instantly.STEP 4 : Export and validationExtracted data is sent to your accounting software or ERP via our integrations.Try for freeAI extraction featuresThe agent analyzes layout, tables, and text elements to ensure maximum accuracy across all invoice formats.Target connector: The agent performs the right actions in automatic data extraction based on event context.Automated actions: Advanced OCR, automatic field identification (date, net/gross amount, VAT, invoice number), conversion to structured format (JSON/CSV), API integration.Native governance: The solution learns from your corrections to improve accuracy over time.Each action is contextualized and executed automatically at the right time.Each Swiftask agent uses a dedicated identity (e.g. agent-automatic-data-extraction@swiftask.ai ). You keep full visibility on every action and every sent message.Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.Try for freeBenefits for your accounting department1. Increased accuracyDrastically reduce entry errors with AI-assisted extraction.2. Boosted productivityFree your teams from repetitive tasks for higher value-added analysis.3. Faster closingsReduce invoice processing time and speed up your financial closing cycles.4. Data centralizationAll extracted data is easily accessible and searchable.5. ScalabilityHandle growing invoice volumes without having to hire more staff.Try for freeData security and complianceSwiftask applies enterprise-grade security standards for your automatic data extraction automations.Encrypted processing: Your invoices are processed via secure and encrypted channels.Guaranteed confidentiality: Your data is never used to train public models.GDPR compliance: We follow the strictest security standards for your data protection.Controlled access: Manage access to documents and extracted data according to your company roles.To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.Try for freeRESULTSMeasure the impact of automationMetricBeforeAfterProcessing time10 min / invoiceUnder 1 min / invoiceError rate5-10%< 0.5%Volume handledLimited by humansUnlimited (automated)ROIHigh entry costs80% cost reductionTry for freeTake action with automatic data extractionSave valuable time and eliminate entry errors with intelligent automation.Book a demo7-day free trialProcess forms automatically with AI-powered data extractionNext use case